Features to Look For in Document Sharing Software

In the past, sharing documents with colleagues was printing them out or physically distributing them. This was inefficient and resulted in many mistakes and miscommunications. The newer method is to use file-sharing software that allows employees to upload files, download and transfer various kinds of files over the internet or a network. The top document sharing software come with features like version https://www.sharingvirtual.net/pros-and-cons-of-document-sharing-online control, central data storage and real-time collaboration that makes it easier for project managers to share information and manage projects in real-time.

Ideally, the best file-sharing tools also have IT control over the content to stop sensitive or insecure data from being shared and to ensure that all users are working with the most recent version of each file. The most current cloud-based software programs permit multiple levels of permission that help maintain security and prevent information leaks.

Version tracking is an essential feature of any document sharing program and many vendors have incorporated this feature into their systems to help teams avoid duplicates or working on outdated versions. Look for it on platforms that support popular applications like Office, CAD files or even videos and images.

Easy and seamless collaboration is another important feature of the most advanced document sharing programs. The most user-friendly platforms are those that offer an easy and enjoyable experience to use from the initial process of onboarding all the way through day-to-day use. Find an interface that is user-friendly and has the ability to search for specific words or phrases within the body and title text, as well as to filter by upload and last-modified dates or file type, among other. Platforms should be able to sync the files on your local machine to the cloud, ensuring maximum efficiency and convenience.